Rennie Curran

Here are some effective ways to improve team efficiency and productivity.

  1. Delegate responsibility

Don’t be afraid to have other team members take care of certain jobs when you have a busy schedule. Let them utilize their talents and take on some tasks that you would normally do.

  1. Communicate effectively

While sending out emails the traditional form of office communication, there are many more applications that allow employees to communicate and collaborate more efficiently.

  1. Know their strengths and weaknesses

Everyone has their strengths and weaknesses at work. The more you know about your employees, the easier it will be for you to match the right employees with certain tasks.

  1. Give them incentives

Everyone works better when they know that there are extra incentives involved. Offering incentives will help increase productivity.

  1. Eliminate excess

When teammates have small, tedious tasks to take care of, they don’t spend enough time or thought on the more important tasks. Try not to give them a lot of small tasks that aren’t necessary and give them time to focus on the important tasks.

  1. Be a good example

As you lead your team, it is important to set an example and show them that you are ultimately a member of the team. Don’t be afraid to take on the little jobs that you might want to assign to others.

  1. Hold stand-up meetings

We spend far too much time sitting all day at work, so a stand-up meeting is a great way to stretch out those stiff limbs. These meetings are huddles and act as a quick moment to update the team.

  1. Let employees work from home

You may think that working at home allows people to procrastinate but a study has shown that employees are often more productive when working from home.

  1. Set realistic goals

Business goals should be realistic and attainable. If employees think that they are never going to reach your goals, they are not going to be interested in working hard.

  1. Integrate technology

As a team leader, you need to take advantage of the latest software, hardware, and information technology. The more tools you have, the easier it is going to be productive and efficient.

11.Engage in Proper Planning and Rapid Execution.

There is no time for analysis paralysis in this dynamic environment. There is no such thing as a 100% plan anyway. Role clarity, communication, and accountability will provide the team with the ability to course-correct as need.

  1. Develop People and Teams.

Organizations that find ways to prioritize development and training retain employees longer, have higher levels of engagement, deliver great products and services, delight customers, and generate healthier profit margins than similar companies that do the bare minimum.

  1. Create Feedback Loops for Learning and Accountability.

All high-performing teams have a learning culture where transparent feedback is crucial for execution. An environment of psychological safety and respectful conflict is part of the culture. One great tool we teach our clients at TakingPoint Leadership is how to conduct a proper after-action review (debrief). Rank and emotion are left at the door and teams discuss what’s going well, what isn’t, and improvement plans. Insights are documented and shared with other teams.

  1. Design Networks, Not Hierarchies.

We all know over-managed under-led organizations with a significant top-down hierarchical approach no longer work. Right now, collaboration is more important than ever before. Creating cross-functional teams for executing new initiatives accomplishes three things: higher productivity of teams and individuals, new elements of creativity, and increased accountability.

  1. Run Effective Meetings.

Again, this seems obvious, but many organizations struggle with this. Do not have meetings simply for the sake of accomplishing number 8 below.

  1. Increase “Face-to-Face” Interaction.

There is always work to be done, and team communication is at the top of the list. Video conferencing can sometimes be a pain, but people need to see each other in the absence of in-person social interactions. Find ways to make it fun!

  1. Lead but Get Out of the Way.

High-performance teams use a decentralized approach to leadership, decision-making, and execution. They succeed in this structure and the cultural environment because they excel at the eight things listed above. Then leaders and managers can define the objective, provide the resources and lane markers, then get the heck out of the way.

  1. Engage in Proper Planning and Rapid Execution.

There is no time for analysis paralysis in this dynamic environment. There is no such thing as a 100% plan anyway. Role clarity, communication, and accountability will provide the team with the ability to course-correct as need.

  1. Develop People and Teams.

Organizations that find ways to prioritize development and training retain employees longer, have higher levels of engagement, deliver great products and services, delight customers, and generate healthier profit margins than similar companies that do the bare minimum.

  1. Create Feedback Loops for Learning and Accountability.

All high-performing teams have a learning culture where transparent feedback is crucial for execution. An environment of psychological safety and respectful conflict is part of the culture. One great tool we teach our clients at TakingPoint Leadership is how to conduct a proper after-action review (debrief). Rank and emotion are left at the door and teams discuss what’s going well, what isn’t, and plans for improvement. Insights are documented and shared with other teams.

  1. Design Networks, Not Hierarchies.

We all know over-managed under-led organizations with a significant top-down hierarchical approach no longer work. Right now, collaboration is more important than ever before. Creating cross-functional teams for executing new initiatives accomplishes three things: higher productivity of teams and individuals, new elements of creativity, and increased accountability.

  1. Run Effective Meetings.

Again, this seems obvious, but many organizations struggle with this. Do not have meetings simply for the sake of accomplishing number 8 below.

  1. Increase “Face-to-Face” Interaction. There is always work to be done, and team communication is at the top of the list. Video conferencing can sometimes be a pain, but people need to see each other in the absence of in-person social interactions. Find ways to make it fun!
  2. Lead but Get Out of the Way.

High-performance teams use a decentralized approach to leadership, decision-making, and execution. They succeed in this structure and the cultural environment because they excel at the eight things listed above. Then leaders and managers have the ability to define the objective, provide the resources and lane markers, then get the heck out of the way.

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